Privacy Statement

Evolution Coaching Academy Ltd

How we use student and client information

Evolution Coaching Academy is fully committed to respecting the privacy of all individuals.

Evolution Coaching Academy is the data controller of the personal information you provide to us. This means the academy determines the purposes for which, and the manner in which, any personal data relating to students and clients is to be processed.

In some cases, your data will be made available to International Coach Federation (ICF) in order to allow audit required for Renewal of Accreditation of Training Programmes or Coach Credentials; however, this will only be done with your consent, unless the law requires the academy to share your data with a third party.

Where the academy makes the data available to a third party processor, the same data protection standards that Evolution Coaching Academy upholds are imposed on the processor.

Why we collect and use this information:

We use the students’ and clients’ data:

to support student and client’s learning
to monitor and report on student and client’s progress
to assess the quality of our services
to meet the statutory duties placed upon us for data collections
to comply with the law regarding data sharing
to inform students and clients about upcoming courses and development programmes in Evolution Coaching Academy

The lawful basis on which we use this information:

We collect and process student and client information in order to meet the legal requirement set out in the General Data Protection Regulation (GDPR) and UK law and ICF requirements toward Accredited Coach Training Programme Providers and Accredited Practitioners.

Collecting student and client information:

Student and client data is essential for the academy’ operational use. Whilst the majority of student or client information you provide to us is mandatory, some of it is provided to us on a voluntary basis. In order to comply with the GDPR and data protection legislation, we will inform you at the point of collection, whether you are required to provide certain student or client information to us or if you have a choice in this.

The categories of student and client information that we collect, hold and share include:

Personal identifiers and contacts (such as name and addresses, company name and tax number, email address, telephone number)
Contractual information (such as registration forms and conditions of participating in a training programme or coaching or mentor coaching or supervision)
Attendance information (such as number of hours and sessions attended, number of absences, and absence reasons)
Assessment information (such as students’ ICF PCC Performance Evaluation assessment results, recordings and evaluations of students’ coaching sessions)

Storing student and client data:

We hold student and client data for ten years from the last point of communication with an individual.
In accordance with the GDPR and UK Law, Evolution Coaching Academy does not store personal data indefinitely; data is only stored for as long as is necessary to complete the task for which it was originally collected.

Who we share student and client information with:

We routinely share student and client information with International Coach Federation.

Why we regularly share student and client information:

We do not share information about our students or clients with anyone without consent unless the law and our policies allow us to do so.

All data is transferred securely and held by ICF under a combination of software and hardware controls.

ICF performers regular surveys of Accredited Coach Training Programmes and Credential Coaches in order to award or renew the credential. Additionally ICF is granted a right to perform routine audits to ensure the quality of services provided to students and clients.

To find out more about the ICF Privacy Policy go to https://www.coachfederation.org.uk/privacy-statement/

Requesting access to your personal data:

Under data protection legislation, students and clients have the right to request access to information about them that we hold and how we use it. To make a request for your personal information, or be given access to your educational record, contact the Data Protection Officer:
By email:
lilith@evolutioncoachingacademy.org

Your enquiry will be dealt with as soon as possible and will not take more than 40 days to process.

You also have the right to:

object to processing of personal data that is likely to cause, or is causing, damage or distress
prevent processing for the purpose of direct marketing
object to decisions being taken by automated means
in certain circumstances, have inaccurate personal data rectified, blocked, erased or destroyed; and
claim compensation for damages caused by a breach of the Data Protection regulations

Where the processing of your data is based on your consent, you have the right to withdraw this consent at any time.

If you have a concern about the way Evolution Coaching Academy and/or ICF is collecting or using your personal data, we request that you raise your concern with us in the first instance. Alternatively, you can contact the Information Commissioner’s Office at https://ico.org.uk/concerns/

Notification of changes to the Privacy Notice:

Evolution Coaching Academy reserves the right to change the Privacy Notice from time to time. We encourage all users to be responsible about their privacy and recommend that you consult this notice frequently so that you are aware of our latest policy and can update your preferences if necessary.

Contact:

If you would like to find out more information about ICF collect, use and store your personal data, please visit the website (www.coachifederation.org or www.coachfederation.co.uk

Also, please feel free to contact our Data Protection Officer, Lilith Joanna Flanagn. Her role is to oversee and monitor the academy’s data protection procedures, and to ensure they are complaint with the GDPR. The Data Protection Officer can be contacted by:
By email: lilith@evolutioncoachingacademy.org